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PiCargo

Cargo and clearing, tracked end to end

Freight forwarding and customs clearing software for agents moving cargo through Dar es Salaam port, Tunduma, Rusumo and the airports.

What it does

PiCargo

A clearing agent loses money in the gaps: a consignment sitting on demurrage nobody is watching, a TANCIS entry lodged twice, a transit truck that left the yard without documents. PiCargo puts every consignment on one board, from the moment the client sends the bill of lading to the moment the delivery order is signed.

  • Consignment file per shipment — BL, packing list, invoice, permits, all attached in one place
  • TANCIS entry tracking with declaration number, assessment and release status
  • Port charge and demurrage clock, counting from actual discharge date
  • Transit corridor jobs to DRC, Zambia, Rwanda, Burundi and Malawi with border checkpoints
  • Truck, trailer and driver assignment with document expiry alerts
  • Client quotations, job costing and invoicing with VAT and TRA fiscal receipts
  • Landed-cost breakdown so the client sees duty, port, transport and agency fees separately
  • Warehouse and container yard positions with stripping and stuffing records
  • Automatic status updates to clients by SMS or WhatsApp at each milestone

Tanzania

Built for how clearing actually works here

  • TANCIS — entry numbers, assessment notices and release orders are recorded against the consignment so any staff member can answer a client without opening the portal.
  • TASAC — agent licence and cargo-consolidator obligations tracked, including the documents that expire.
  • TPA charges — storage, wharfage and shifting charges captured per container, which is where margin quietly disappears.
  • Transit bonds — bond value, expiry and cancellation status for cargo moving beyond Tanzania.
  • TRA fiscal receipts — invoices raise a compliant receipt rather than a separate manual step.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

Runs on your own server if you want it to. Internet in Tanzania is not guaranteed. Systems can be installed on a machine at your premises so the business keeps working during an outage, syncing when the connection returns.

Frequently asked

PiCargo — questions we get

Does PiCargo connect directly to TANCIS?

Entries are recorded and tracked inside PiCargo against each consignment, including declaration number, assessment and release status. Direct system-to-system integration depends on the access TRA grants your agency; without it, the entry details are captured by your declarant as part of the normal job flow.

Can it handle transit cargo to DRC and Zambia?

Yes. Transit jobs carry corridor, border post, bond details and checkpoint timestamps, so you can see where a truck is in the corridor and whether the bond is at risk of expiring.

We are a small agency with four staff. Is this too big for us?

No. The smallest useful deployment is consignment tracking and invoicing, which a four-person agency can run from day one. Yard, fleet and costing modules are added when they start to matter.

Does it work when the internet is down at the port office?

The system can run on a server at your premises so the office keeps working during an outage and syncs when the connection returns.

Related systems

Often deployed alongside

See every system we build →

Talk to us

Tell us what your business actually needs

Describe the process that is costing you time or money. We will tell you honestly whether software is the right answer, and what it would take.

Phone+255 781 115 402
Emailinfo@pitech.co.tz
LocatedDar es Salaam
ServingTanzania
WhatsApp us