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Home/Software/Fleet & Fuel Management

Operations

Cost per kilometre, vehicle by vehicle

Fleet, fuel and maintenance management for transporters, mines, NGOs and corporate fleets.

What it does

Fleet & Fuel Management

Fuel is the largest controllable cost in any Tanzanian fleet, and it is the easiest to lose. Without litres tied to odometer readings and trips, a fleet cannot tell theft from bad routing from a failing injector. This system makes consumption comparable across vehicles and over time.

  • Vehicle register with ownership, insurance and inspection dates
  • Fuel issues by litres and odometer, with consumption per vehicle and per driver
  • Consumption exception report — vehicles drifting from their own baseline
  • Trip sheets with route, load, distance and turnaround time
  • Preventive maintenance schedules by kilometre or by hours
  • Job cards, parts issued and workshop costs
  • Tyre management by position and mileage
  • Driver records: licence, permits, offences and expiry alerts
  • GPS tracker integration where trackers are already fitted
  • Cost per kilometre by vehicle, route and customer

Tanzania

Tanzanian fleet realities

  • LATRA — licences, route permits and expiry dates tracked with advance alerts.
  • Weighbridge and axle load — load records kept against trips for corridor haulage.
  • Transit corridors — cross-border trips to DRC, Zambia and Rwanda with border timestamps.
  • Insurance and inspection — nothing expires quietly; alerts run ahead of the date.
  • Fuel card and depot issues — both reconciled on the same consumption ledger.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

Runs on your own server if you want it to. Internet in Tanzania is not guaranteed. Systems can be installed on a machine at your premises so the business keeps working during an outage, syncing when the connection returns.

Frequently asked

Fleet & Fuel Management — questions we get

We already have GPS trackers. Does this replace them?

No, it uses them. Trackers tell you where a vehicle is; this tells you what it costs and whether it is being maintained. Where the tracker exposes data, we pull mileage from it automatically.

How does it detect fuel theft?

By comparing each vehicle against its own consumption baseline rather than a fleet average. A truck that quietly moves from 3.2 to 2.6 km per litre shows up even though it was never the worst performer.

Can it handle a mixed fleet of trucks, pickups and generators?

Yes. Generators and plant are tracked on running hours instead of kilometres, on the same maintenance and fuel logic.

Do drivers need smartphones?

Not necessarily. Trip sheets can be entered at the office, though driver phone entry speeds it up where the fleet is spread out.

Related systems

Often deployed alongside

See every system we build →

Talk to us

Tell us what your business actually needs

Describe the process that is costing you time or money. We will tell you honestly whether software is the right answer, and what it would take.

Phone+255 781 115 402
Emailinfo@pitech.co.tz
LocatedDar es Salaam
ServingTanzania
WhatsApp us