Distributor & Van Sales Software Tanzania

What it does

Distribution & Van Sales

A distributor with fifteen sales representatives is trusting fifteen people's reports about where they went and what they sold. Stock goes out on a van in the morning and comes back with cash, product and a story. Credit is extended in the field to outlets nobody has assessed. The gaps are not usually dishonesty — they are simply unmeasured, and unmeasured gaps grow.

Outlet registry with GPS location, photo, owner, channel and classification
Territory and route assignment per representative
Journey plans — which outlets, which days, which frequency
GPS-verified visit check-in at the outlet, not near it
Order capture on a phone with the current price list
Van stock loading, sales, returns and end-of-day reconciliation
Invoice and receipt printing in the field
Cash and mobile money collection per representative with banking control
Credit limits and terms per outlet, enforced at the point of order
Debtor ageing by outlet and by representative
Product availability and out-of-stock recording at the outlet
Competitor presence, pricing and shelf-share surveys
Promotion and trade-spend execution tracking with photo evidence
Sales by product, outlet, route, representative and territory

Tanzania

Distribution in Tanzania

Van sales and pre-sales — Both models are supported — selling directly off the vehicle, or taking orders for later delivery — because most Tanzanian distributors run a mix depending on the channel.
GPS at the outlet — Check-in is validated against the outlet's recorded GPS point. Visit reports without location verification are the single easiest thing to fabricate.
Credit control in the field — Credit limits are enforced when the order is taken, not discovered at month end. Uncontrolled field credit is the most common way distributors here lose money.
Offline — Order capture, invoicing and stock work offline and sync later, because deep-trade routes go where coverage does not.
Cash discipline — Cash collected is recorded against the representative and reconciled at daily banking, alongside van stock reconciliation, so shortfalls surface the same day.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

Outlet registry with GPS first. Mapping and classifying every outlet in your territories is phase one. Coverage and productivity reporting only mean something once the universe of outlets is known rather than estimated.

Frequently asked

Distribution & Van Sales — questions we get

Can we verify our reps actually visited outlets?

Yes. Check-in is GPS-validated against the outlet's recorded location, with time in and time out, so visit reports are evidence rather than assertion.

Does it work offline?

Yes. Orders, invoices, stock movements and surveys are captured offline and synchronise when the device reaches coverage.

Can it stop reps selling on credit to bad payers?

Yes. Credit limits and terms are set per outlet and enforced when the order is captured, so an over-limit outlet cannot be sold to without an authorised override.

Does it handle van stock reconciliation?

Yes — loaded, sold, returned and remaining, reconciled at end of day against cash and orders, per representative.

Can we track competitor pricing?

Yes, through structured in-outlet surveys with photo evidence, reportable by territory over time.

Know which shops your reps actually visited