A dispensary that closes its books daily

Practical clinic and dispensary software for private clinics, company clinics and rural dispensaries.

What it does

Dispensary & Clinic Management

A dispensary does not need a hospital system. It needs to register a patient quickly, record what was diagnosed and dispensed, take the money or the NHIF card, and know at the end of the month what stock moved and what is about to expire. Anything heavier gets abandoned within a month and the exercise books come back out.

Fast patient registration and returning-patient lookup by name or phone
Consultation notes, diagnosis and prescription in one screen
Dispensing that deducts from stock automatically, with batch and expiry
NHIF member capture and claim listing
Cash, mobile money and insurance payments on one receipt
Drug and consumable stock with reorder alerts and expiry warnings
Simple laboratory register for the tests you actually run
Daily cash reconciliation and shift handover report
Monthly HMIS summary for the district health office
Works fully offline on a laptop or small server

Tanzania

Sized for a real dispensary

NHIF claims — captured at dispensing, listed and exported for submission without a separate copying exercise.
Expiry control — first-expiry-first-out prompts at dispensing, and a monthly list of what is within ninety days of expiry.
HMIS returns — the monthly summary the district asks for, assembled from the daily register.
TMDA registers — batch and supplier recorded for every drug received, which is what an inspection asks to see.
Runs on modest hardware — a single laptop is enough for a one-clinician dispensary.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

Runs on your own server if you want it to. Internet in Tanzania is not guaranteed. Systems can be installed on a machine at your premises so the business keeps working during an outage, syncing when the connection returns.

Frequently asked

Dispensary & Clinic Management — questions we get

Is this affordable for a small dispensary?

Yes — it is deliberately a smaller system than the hospital product, priced accordingly. Tell us your patient volume and we will quote against it rather than against a hospital price list.

Can one clinician run it without a computer person on site?

That is the design target. Registration to receipt is a handful of screens, and the monthly reports are produced by pressing one button.

Does it handle NHIF?

Yes: member details are captured at registration, and services and drugs are attached to the claim as they are delivered.

What if we later grow into a health centre?

The same data carries into the fuller hospital system, so a growing clinic does not start again from an empty database.

Talk to us

Tell us what your business actually needs

Describe the process that is costing you time or money. We will tell you honestly whether software is the right answer, and what it would take.

WhatsApp us +255 781 115 402

Phone+255 781 115 402

Emailinfo@pitech.co.tz

LocatedDar es Salaam

ServingTanzania