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Operations

Proof that the guard was actually there

Deployment, patrol monitoring and billing for private security companies.

What it does

Security Company Management

A security company sells presence, and presence is exactly what is hardest to prove. Clients cancel contracts over guards who slept, posts left uncovered at night, and incident reports written the following morning from memory. Checkpoint scanning and roster discipline turn presence into a record.

  • Guard register with vetting, training records and document expiry
  • Client site register with post descriptions and required guard strength
  • Rosters by site, shift and post, with relief and absence cover
  • Attendance at post by phone check-in or biometric device
  • Patrol checkpoints scanned by NFC or QR on a guard phone
  • Missed-patrol alerts to the control room in real time
  • Incident reporting with time, location, photos and follow-up
  • Control room log and radio call register
  • Client billing from actual deployed guard hours
  • Guard payroll with shift allowances, overtime and statutory deductions
  • Uniform and equipment issue and return

Tanzania

What a Tanzanian security operation must hold

  • Guard vetting records — identity, references and clearance held per guard, retrievable when a client asks.
  • Deployment evidence — checkpoint scans and post attendance give a defensible record when a client disputes cover.
  • Statutory deductions — PAYE, NSSF and WCF computed for a large, shift-based, high-turnover workforce.
  • Contract billing — invoices raised from actual deployed hours rather than the contract assumption.
  • Incident chain — report, investigation and outcome kept together for insurance and client reporting.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

Runs on your own server if you want it to. Internet in Tanzania is not guaranteed. Systems can be installed on a machine at your premises so the business keeps working during an outage, syncing when the connection returns.

Frequently asked

Security Company Management — questions we get

How do guards scan patrol points without smartphones?

Supervisors can carry the scanning device on rounds, or low-cost handsets are issued per site rather than per guard. Fixed checkpoint tags are cheap and need no power.

Can it handle several hundred guards?

Yes. Rostering, attendance and payroll are built for a large shift-based workforce with frequent movement between sites.

Does billing come from the roster?

Yes, from actual deployed hours, so a client who was under-covered is billed accordingly and disputes are settled with the record.

Does the control room see missed patrols immediately?

Yes, where the site has connectivity. Where it does not, scans upload when the device reaches coverage and gaps are still visible.

Related systems

Often deployed alongside

See every system we build →

Talk to us

Tell us what your business actually needs

Describe the process that is costing you time or money. We will tell you honestly whether software is the right answer, and what it would take.

Phone+255 781 115 402
Emailinfo@pitech.co.tz
LocatedDar es Salaam
ServingTanzania
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