Every kilo weighed, every farmer paid

Member, produce and payment management for AMCOS, cooperative unions and SACCOS.

What it does

Cooperative & AMCOS

The trust a cooperative depends on is destroyed by arithmetic. A farmer who delivered 640 kilos and was paid for 600 does not blame the scale — they blame the society. Recording weight, grade, deductions and payment against a named member, on the day, is what keeps a cooperative together.

Member register with shares, entrance fees and standing
Produce collection: weight, grade and moisture per delivery, per member
Printed delivery receipt for the farmer at the buying post
Warehouse receipt system records with lot numbers and storage
Auction and sale records, with proceeds allocated back to members
Deductions: input loans, levies, union and society charges, all itemised
Member payment schedules and mobile money disbursement
Input distribution on credit, and recovery at delivery
Savings, shares and loans for SACCOS operations
Society financial statements and member statements
Annual general meeting registers and voting records

Tanzania

How Tanzanian cooperatives are supervised

TCDC — society records and returns kept in the form the Cooperative Development Commission expects.
COASCO audit — books, member ledgers and deduction records structured so the audit is an inspection rather than a reconstruction.
Warehouse Receipt System — lots, grades and receipts recorded for crops marketed through WRS.
Member deductions — every levy and loan recovery itemised on the member statement, which is where disputes start.
Buying posts offline — collection points run without connectivity and sync to the society when they return.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

Runs on your own server if you want it to. Internet in Tanzania is not guaranteed. Systems can be installed on a machine at your premises so the business keeps working during an outage, syncing when the connection returns.

Frequently asked

Cooperative & AMCOS — questions we get

Does it work at a buying post with no network?

Yes. Weighing and receipting run offline on a laptop or tablet at the post and sync to the society office afterwards.

Can farmers see what they were paid and why?

Yes. Each member gets a statement showing deliveries by weight and grade, every deduction itemised, and the net paid.

Is this for AMCOS or SACCOS?

Both. Produce collection and marketing serve AMCOS; shares, savings and loans serve SACCOS. Many societies run both on the same member register.

Does it support mobile money payment to farmers?

Yes, with a payment file per payment run and reconciliation of what actually landed.

Talk to us

Tell us what your business actually needs

Describe the process that is costing you time or money. We will tell you honestly whether software is the right answer, and what it would take.

WhatsApp us +255 781 115 402

Phone+255 781 115 402

Emailinfo@pitech.co.tz

LocatedDar es Salaam

ServingTanzania