ReguTrack | Regulatory Compliance Software Tanzania

What it does

ReguTrack — Regulatory Compliance Management

Compliance in Tanzania is not one regulator, it is a dozen — TRA, BRELA, NSSF, WCF, OSHA, EWURA, sector authorities and your local council, each with its own filing dates, renewals and penalties. Most companies track them in one person's head and a wall calendar. The failure is always the same: a lapsed licence or a missed filing discovered when a penalty notice arrives, long after the cheap window to fix it has closed.

Central registry of every licence, permit, certificate and registration
Expiry dates with escalating alerts weeks and months ahead
Statutory filing calendar across all regulators the business answers to
TRA obligations — VAT, PAYE, SDL, provisional and final returns, withholding
NSSF, WCF and workers' compensation contribution deadlines
BRELA annual returns and company secretarial filings
OSHA registration, workplace inspection and certificate renewal
Sector authority obligations — EWURA, TCRA, TMDA, TBS, NEMC and others
Named owner and deputy for every obligation, so nothing is unassigned
Evidence attachment — the filed return, the receipt, the certificate
Complete audit trail of who filed what, when, and what was submitted
Multi-entity and multi-branch views for groups
Penalty and exposure register when something is late
Board and audit committee reporting on compliance status

Tanzania

Regulators and reality here

Built around Tanzanian regulators — The obligation library is Tanzanian — TRA, BRELA, NSSF, WCF, OSHA, EWURA, TCRA, TMDA, TBS, NEMC and local government levies — not an international template you have to configure from scratch.
Evidence, not just reminders — Each completed obligation stores the actual submission and receipt. When an auditor or regulator asks, the proof is attached to the record rather than in somebody's email.
Ownership — Every obligation has a named owner and a deputy. The commonest compliance failure we see is not ignorance of a deadline but an obligation that belonged to somebody who left.
Groups and branches — Companies with several entities, branches or licences per site get a consolidated view plus per-entity detail, which is where spreadsheets break down first.
Foreign-owned companies — Additional obligations that apply to foreign-owned businesses — work permits, residence permits, expatriate quotas and their renewal cycles — are tracked alongside the statutory ones.

How we work

Scoped first, built in phases

We look at the process

Not a sales meeting. We sit with the people who do the work now and find where the time and money actually go.

You get a written scope

What will be built, what it costs, how long it takes, and what is explicitly out of scope. In writing, before anything starts.

Built in phases

The part that hurts most is delivered first and put into real use, so value arrives before the whole project is finished.

Trained and supported

Your staff are trained on the real system with real data, and support continues after go-live.

This is the compliance calendar, not AML monitoring. ReguTrack manages obligations, licences and filings. Transaction monitoring, customer due diligence, sanctions and PEP screening are handled by our AML and KYC system, and many clients run both.

Frequently asked

ReguTrack — Regulatory Compliance Management — questions we get

How is this different from a shared calendar?

A calendar reminds one person. ReguTrack holds the obligation, its owner and deputy, the evidence of what was filed, the penalty exposure if it is late, and a reportable status for the board. It also survives the owner leaving the company.

Does it cover our sector regulator?

The library covers the main Tanzanian authorities, and sector-specific obligations are configured during setup. If you are regulated by a body we have not covered before, we add it rather than asking you to work around it.

Can it handle several companies in a group?

Yes. Each entity has its own obligations and licences, with a consolidated group dashboard and per-entity drill-down.

What happens when a deadline is missed?

It is recorded, escalated to the owner's manager, and the penalty exposure is logged. Hiding a missed deadline is exactly what makes the next audit worse, so the system is deliberately built to surface it.

Does it track work permits for expatriate staff?

Yes, including permit and residence permit expiry, which for foreign-owned companies is one of the most expensive things to let lapse.

Never miss a filing or a licence renewal